Administrative Assistant

The AGCO is seeking an experienced and highly organized Administrative Assistant to provide executive support to the Chief Financial Officer (CFO). This critical role ensures the seamless coordination of administrative functions across the Finance and Risk Management division. The successful candidate will manage day-to-day workflows, oversee confidential communications, and facilitate executive interactions with internal and external stakeholders. Acting as a key liaison, you will contribute to the efficiency and effectiveness of both offices while upholding the highest standards of professionalism, discretion, and organizational excellence.

In this role, the successful candidate will:

• Manage the CFO’s electronic calendars, schedule meetings, and ensure all relevant materials are prepared in advance.
• Organize meetings, prepare agendas, book meeting rooms, and distribute necessary materials.
• Assist in compiling reports, presentations, and data analysis to support executive decision-making.
• Develop, implement, and maintain office systems, including personnel records, financial documents, and confidential files.
• Serve as the primary point of contact for the CFO, liaising with the CEO’s office, senior leaders, and external stakeholders.
• Manage incoming inquiries and draft divisional communications with accuracy and professionalism.
• Monitor divisional expenditures, track budget allocations, and assist in financial forecasting for the Finance and Risk Management division.
• Process invoices, reconcile CFO expense claims, and review P-Card statements for accuracy.
• Manage financial documentation and process expenses in financial systems (e.g., Integrated Financial Information System - IFIS, Oracle), ensuring accuracy in reports, correspondence, and briefing notes to support decision-making.
• Receive divisional materials, including financial reports and compliance documentation, and distribute them for action among leadership.
• Track project milestones, coordinate meetings, and ensure deliverables align with AGCO’s strategic priorities.
• Coordinate divisional leadership meetings, including preparing agendas, inviting attendees, compiling information packages, and drafting and distributing minutes.
• Arrange catering and set up AV/IT systems for hybrid or in-person meetings.

The AGCO is an inclusive and equal opportunity employer.